Creating a meeting

Overview

Creating a meeting means picking what kind of availability grid you need, then giving it a title. Everything else -- who joins, when they respond -- happens after the meeting exists.

Meeting types

Days of week

Finds which weekdays generally work, with no time-of-day precision and no real dates attached. Example: a team wants to agree on which two weekdays to reserve for a recurring standup -- everyone marks the weekdays that usually suit them, and the days with the most overlap win.

Time of week

Like days of week, but broken into time slots within each day, so you can pin down not just the day but the hour. Example: scheduling a recurring 1:1 that happens "most weeks" -- participants mark the hour ranges that generally work across a normal week.

Day of month

Finds which day of one specific month works, useful for a one-off event that isn't tied to a particular week. Example: picking a date in March for a quarterly all-hands, where any day in the month is fair game as long as enough people are free.

Time of day

Finds a time slot within a single specific day. Example: a group of friends helping someone move needs to agree on what time on that exact Saturday to start, so everyone marks the hours they're free that day.

Custom dates

Pick any span of real calendar days yourself, instead of a whole week or month -- either a contiguous range (e.g. Aug 17 to Sep 10) or a handful of unrelated days (e.g. Aug 5, 6, 7, 10 and 20). Choose whether participants only mark whole days, or also pick time ranges within each date. Example: a multi-city trip where only some specific days are actually open for a group dinner. Because it's always tied to real dates, this type only has a "specific" variant -- there's no recurring/general version of it.

General vs. specific

Each type comes in a "general" or "specific" variant (except Custom dates, which is always specific). General meetings ask about a recurring pattern ("Mondays generally work for me") with no real calendar date attached. Specific meetings are tied to an actual week, month, or day -- which is also what unlocks calendar (.ics) import, since only real dates can be matched against your calendar events.

Timezone aware

Turn this on when participants are spread across timezones and the meeting should show each person their own local time on the grid, instead of one shared timezone for everyone.

Describe it instead of filling it in

Instead of picking every option by hand, you can describe the event in plain language and Meetingrid fills in the type, title, and settings for you, or dictate that description instead of typing it. See AI prompting.

Next

Once the meeting exists, the next step is filling in your own availability -- see Marking your availability.